Receptionist

Receptionist, Poole, £27,000

 

Purpose

Rubicon’s client is seeking a cheerful, proactive individual with a knack for organisation and a passion for customer service.

As the Receptionist within this growing organisation, you’ll be the face of the company, managing the front desk and providing invaluable support to the administration team.

 

Background & Benefits

Rubicon’s client is a dynamic team that offers ongoing training and development. This is an exciting opportunity for a collaborative, self-sufficient candidate with a keen eye for detail.

Alongside the opportunity for growth and development, the Receptionist will benefit from 25 days annual leave (plus bank holidays), annual bonus scheme, and the company pension scheme.

 

Receptionist Responsibilities

  • Greet, welcome, and assist visitors and employees with a warm approach.
  • Answer and direct phone calls, providing helpful information.
  • Handle incoming/outgoing mail and packages efficiently.
  • Support the office team with administrative duties.
  • Schedule appointments, meetings, and maintain welcoming reception and meeting areas.

Receptionist Skills & Experience Required

  • A positive, can-do attitude with excellent customer service skills.
  • Flexibility to multitask and adapt to changing priorities.
  • Excellent organisational skills and self-motivation.
  • Proficiency in Microsoft Office applications.
  • Similar experience in reception or office work.

 

Interested?

To be considered or for more information on this Receptionist opportunity, send your CV to Ellie at Rubicon by applying directly to this advert.

Our team at Rubicon reviews every application. Please ensure your CV is submitted in Microsoft Word. If sent as a PDF, it will cause delays.

 

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Office Manager

Office Manager, Poole, Salary DOE 

The purpose of this role: 

As an Office Manager, you will play a pivotal role in leading and managing daily office operations to ensure efficiency. Your responsibilities will include mentoring and supporting the administrative team, implementing process enhancements, overseeing client data systems, and contributing to business development. 

Background & Benefits:

Rubicon’s client is a prominent firm offering professional services globally. Over the past few years, the company has experienced rapid expansion by selectively choosing businesses that align with the business’ ethos, dedication to innovation, and commitment to ensuring the prosperity of clients. 

As Office Manager you’ll enjoy a competitive basic salary, flexible working opportunities, 25 days holiday + Bank Holidays, an additional day off for your birthday, free parking, life assurance, training, and development and more… 

As Office Manager you will: 

  • Oversee daily office operations, ensuring productivity and compliance  

  • Guide and mentor the administrative team 

  • Identify and implement process enhancement to increase efficiency 

  • Contribute to business development, document preparation and event coordination 

  • Uphold standards within the business, ensuring a comfortable office environment, addressing facility-related matters 

  • Foster robust relationships with internal and external stakeholders 

As Office Manager you will have: 

  • Previous experience in a similar role 

  • Full clean driving licence and own car 

  • Excellent organisational skills and commercial mindset 

  • Proficiency in the Microsoft Office package 

  • Experience managing a team is desirable 

Interested? 

Rubicon Recruitment are working with our client on an exclusive basis. We are committed to submitting suitable candidates for this Office Manager vacancy ASAP, so please apply quickly via this advert, or for more information call Dominika or Amber at Rubicon. 

Our team reviews every application. Please ensure your CV is submitted in Microsoft Word so that we can upload your details more easily to our system. If sent as a PDF, it will cause delays. 

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Accounts Payable Controller

Accounts Payable Controller, Dorchester, Part Time 20-25 hours, £16ph:

As an Accounts Payable Coordinator you will be responsible for managing crucial aspects of our financial operations. This role requires meticulous attention to detail and excellent communication skills to ensure seamless processing of invoices and payments.

As an Accounts Payable Controller you will be:

  • Responsible for processing invoices on a split ledger ensuring that data is input to the ERP system accurately and on a timely basis
  • Liaising with Stores to ensure goods are properly booked in to allow processing of invoices
  • Raising of supplier payments using the financial payment systems available including BACs and on-line banking payments
  • Review and approval of weekly supplier bacs runs

As an Accounts Payable you will have:

  •  Previous experience of working with Microsoft Dynamics AX, or a similar ERP system would   be advantageous
  • Ability to organise and prioritise workload effectively ensuring deadlines are met
  • Good accuracy and attention to detail
  • Strong communication skills
  • Good experience of Microsoft Excel

If you have an experience within accounts and are looking for a new opportunity, apply today or get in touch with John in the Office team at Rubicon today.

INDOFFLV

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Customer Service Administrator

Customer Service Administrator, Wareham, £25,000

As the Customer Service Administrator within this dynamic team, you will be an integral part of the operations function, ensuring seamless order fulfilment, liaising with suppliers, and assisting with logistics coordination.

Rubicon’s client fosters an environment that embraces autonomy, collaboration, and ensuring that work-life balance is a way of life.

Background & Benefits

Having been established over 40 years ago, Rubicon’s client is a specialist supplier and possesses a wealth of industry experience whilst valuing a culture of learning and improvement. Each member of the team plays a crucial role whilst benefiting from opportunities for career advancement in an inclusive work environment.

As well as a competitive salary, the Customer Service Administrator will benefit from 25 days holiday (plus bank holidays), work-life balance initiatives, casual dress, free onsite parking, Cyclescheme/Techscheme and comprehensive training to set you on the path for career growth and development.

Customer Service Administrator Responsibilities

  • Process customer and purchase orders.
  • Manage supplier communications and facilitate smooth transactions.
  • Record and manage data efficiently using spreadsheets.
  • Handle invoicing and dispatching of customer orders with precision.
  • Coordinate shipments with carriers using internal systems.

Customer Service Administrator Skills & Experience Required

  • Excellent communication skills.
  • Strong attention to detail.
  • Proactive approach.
  • Self-motivated and able to pick things up mid-process.
  • Ability to learn and understand new processes.

Interested?

To be considered for this Customer Service Administrator opportunity, send your CV to Ellie at Rubicon by applying directly to this advert.

Our team at Rubicon reviews every application. Please ensure your CV is submitted in Microsoft Word. If submitted as a PDF it will cause delays.

INDOFFHV

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Administrator

Administrator, Poole, Part time, Pro-Rata, HYBRID, £25,000

The purpose of this role:

As Customer Service Administrator, you’ll handle all customer inquiries and be at the forefront of our client’s commitment to providing outstanding service to the customers.

Background & Benefits:

Rubicon’s client is a well-established business based in Poole who are known for their staff retention.

As Customer Service Administrator you’ll enjoy a competitive basic salary, hybrid working, 25 days holiday + Bank Holidays, free parking plus many more benefits….

As Administrator you will: 

  • Respond promptly and effectively to customer enquiries via phone and email
  • Assist customers with product information, orders, billing inquiries, and issue resolution
  • Ensure a positive customer experience by actively listening to their needs and concerns
  • Collaborate with other team members to resolve complex customer issues
  • Maintain accurate records of customer interactions and transactions

As Administrator you will have: 

  • Excellent communication skills, both verbal and written
  • Strong problem-solving abilities with a focus on finding solutions
  • Ability to work effectively in a fast-paced environment and multitask efficiently
  • Previous experience in customer service or a related field is preferred but not required
  • Proficiency in basic computer skills and familiarity with CRM systems

Interested?

Rubicon Recruitment are working with our client on an exclusive basis. We are committed to submitting suitable candidates for this Administrator vacancy ASAP, so please apply quickly via this advert, or for more information call John at Rubicon.

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Administrator

Administrator, Full-Time, Permanent, Poole, up to £24k

As Administrator, you will be working within a fast paced business providing excellent Administration support within an Operations team.

Responsibilities of an Administrator:

  • Handle general administrative tasks such as data entry, filing, and record maintenance to ensure smooth operations
  • Manage incoming calls professionally, provide information, and direct calls to the appropriate person
  • Serve as a point of contact for suppliers, liaising to coordinate orders, deliveries, and address any inquiries or issues promptly
  • Maintain a clean and organised office environment to enhance workflow and professionalism

As an Administrator you will have:

  • Excellent communication skills, both written and verbal, with a professional and friendly demeanour
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
  • Strong organisational skills with the ability to multitask, prioritise tasks effectively, and meet deadlines
  • Attention to detail and accuracy in all work to ensure high-quality output

If you are looking for your next role as an Administrator and like the look of this position, please get in touch with John at the office team today.

INDOFFHV

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Administrator

Administrator, Poole, 12 month FTC, Salary DOE 

The purpose of this role: 

As Administrator you will play a crucial role in supporting the daily operations of the office as you liaise with clients, provide general administrative support and ensure that all client requests are followed up.

Background & Benefits:

Rubicon’s client is a prominent firm offering professional services globally. Over the past few years, the company has experienced rapid expansion by selectively choosing businesses that align with the business’ ethos, dedication to innovation, and commitment to ensuring the prosperity of clients.

As Administrator you’ll enjoy a competitive basic salary, flexible working opportunities, 25 days holiday + Bank Holidays, an additional day off for your birthday, free parking, life assurance, training, and development and more…

As Administrator you will: 

  • Liaise with clients to request information/provide general support
  • Ensure that client requests are passed internally to the correct departments
  • General administrative assistance across the business
  • Assist with billing, raising invoices, raising credit notes and taking payments over the phone
  • Meet and greet clients
  • General office management duties

As Office Manager you will have:

  • Previous experience in a similar role 
  • Full clean driving licence and own car 
  • Excellent organisational skills and commercial mindset 
  • Proficiency in the Microsoft Office package including Excel

Interested? 

Rubicon Recruitment are working with our client on an exclusive basis. We are committed to submitting suitable candidates for this Administrator vacancy ASAP, so please apply quickly via this advert, or for more information call Amber or Dominika at Rubicon.

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Administrator

Administrator, Full-Time, Permanent, Poole, up to £24k

As Administrator, you will be working within a fast paced business providing excellent Administration support within an Operations team.

Responsibilities of an Administrator:

  • Handle general administrative tasks such as data entry, filing, and record maintenance to ensure smooth operations
  • Manage incoming calls professionally, provide information, and direct calls to the appropriate person
  • Serve as a point of contact for suppliers, liaising to coordinate orders, deliveries, and address any inquiries or issues promptly
  • Maintain a clean and organised office environment to enhance workflow and professionalism

As an Administrator you will have:

  • Excellent communication skills, both written and verbal, with a professional and friendly demeanour
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
  • Strong organisational skills with the ability to multitask, prioritise tasks effectively, and meet deadlines
  • Attention to detail and accuracy in all work to ensure high-quality output

If you are looking for your next role as an Administrator and like the look of this position, please get in touch with John at the office team today.

INDOFFHV

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Temporary Administrator

Temporary Administrator, Bournemouth, ASAP Start, £12ph

Are you looking for a Temporary Administrator role and can start work immediately? We are on the hunt for Temporary Administrators in the Bournemouth/Poole area that have experience in various roles and can start on an immediate basis.

Experience required as a Temporary Administrator:

  • Good use of using Microsoft packages including Excel
  • Confident telephone manner
  • Organisation, able to multi-task and work towards deadlines
  • Accuracy and attention to detail

What you will be doing as a Temporary Administrator:

  • Dealing with customers over the phone and face to face
  • Using computers and dealing with Microsoft packages
  • Keeping accurate and up to date records
  • Assisting colleagues with their administrative needs

If you are looking for a Temporary Administrator position and can start work immediately, please call John at Rubicon on 01202 688542 today.

INDOFFHV

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Customer Service Advisor

Temporary Customer Service Advisor, Bournemouth Town Centre, £11.50ph

As a Temporary Customer Service Advisor, you will be working for a well established business in Bournemouth Town Centre providing excellent service over the phone, webchat and email.

Benefits of a Temporary Customer Service Advisor:

  • Immediate start
  • Town Centre Location
  • Weekly pay
  • Modern offices with fantastic views
  • No weekend working (Monday to Friday 9am-5:30pm)

As a Temporary Customer Service Advisor you will be:

  • Dealing with high volumes of inbound calls, chats and emails
  • Ensuring the customer receives the best experience
  • A self-starter who is organised and able to prioritise tasks
  • Used to working in a fast pace environment

This position requires an immediate start and requires someone from a Customer Service/Customer facing background. If you are available to start this temporary role immediately, please get in touch with John at Rubicon today.

 

INDOFFHV

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